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LenPilhofer

IPMS/USA Member
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Everything posted by LenPilhofer

  1. The following is a joint announcement from the San Marcos 2020 Convention Leadership team and the IPMS USA Executive Board. We jointly appreciate all the feedback we received regarding this year‘s convention. We’ve taken your comments and concerns into careful consideration, while maintaining an ongoing dialogue and negotiation with the Embassy Suites convention center in San Marcos. These negotiations have been proceeding carefully due to the significant financial exposure that IPMS would be subject to if we simply decided to cancel the convention unilaterally. We are now prepared t
  2. Greetings Mike, So far, with regards to the banquet, my discussions with the Embassy Suites General Manager have focused appropriate seat spacing within the banquet room. This means perhaps less people per round table. However, let me stress that as of right now these are all just discussions as we are waiting to see what the exact restrictions are come the time of the convention. We'll make a final decision about 30 days out...which is less than a month from now. A "Food and Drink Minimum" is part of the contract with the hotel that we are going to attempt to meet but given the COVID-19
  3. As of today, Monday, May 25th, the IPMS/USA 2020 National Convention is still very much a go. I am in contact with the Embassy Suites and they are gearing up to get their staff back in place not just for our convention but others in June…well over a month before ours. The guidance that we are following is from the state of Texas: https://gov.texas.gov/organization/opentexas. Right now, the state is in the process of slowly “opening up” and we fully expect, while things will not be back to the “old normal”, they will be of a condition that we will be able to hold a convention. Tours: The t
  4. The IPMS/USA Executive Board and the 2020 National Convention Planning Committee are still moving forward with planning and on-time execution of the 2020 convention. We are well aware of the plethora of challenges ahead of us in the next 90 days. There are many more unknowns than "knowns" at the moment. However, with the facts on-hand we feel the convention can still be held. The #1 consideration in planning is the health and well-being of all of our members. Some of you have reached out to me stating that since you are in a high-risk age or health group you are not willing to risk being
  5. As I have stated above: "If the planning committee has news regarding COVID-19 and its potential negative effects on the 2020 Convention I will post the info the main page of the convention website: www.nats2020.com." As of right now the main page of the Nats2020 web site states this: "COVID-19 Update! The convention team is still moving forward with planning for the 2020 convention. While we are well aware of all the social distancing and quarantine policies in place around the country these are temporary in nature and we are continuing with the assumption that by late July these will be
  6. Mike...on the Nats 2020 website is a list of all the categories for this year's contest: http://www.nats2020.com/contest_pages/categories.html. This coming week I will be adding a column where we will list who is sponsoring what category (those that have come in so far) so folks can see as the sponsorships fill up. For now, pick your top three and in the web store item for the category sponsorships is a text box where you can list these top three choices. The first one that isn't already taken will be the one you get. If there is a conflict, our awards coordinator, Rob Booth, will be in t
  7. The 2020 convention items are now up and for sale on the IPMS web store. They can be accessed via the various pages of the convention website - www.nats2020.com - or directly via https://www.shopipmsusa.org/category-s/106.htm. Convention pre-registration will stay active and accessible via these web links until the 16th of June at a price of $55 for adults. After that registrations may be purchased on-site at the convention at a cost of $65 (for adults). While the planning committee is keeping a close eye on the COVID-19 situation across the country and especially here in Texas
  8. Greetings all, I realize that the Corona Virus (COVID-19) has taken the world by storm in a rather quick fashion the past few weeks and as a result we are seeing many, many cancellations of a wide variety of events…especially well known events, meets, conventions around the world as well as here in the US. Let me break my response down into fact and opinion. FACT: I have reached out to both the City of San Marcos and the IPMS/USA E-Board to let them know that the convention planning committee is keeping an eye on the COVID-19 outbreak and how it could potentially affect our conventio
  9. Thanks to Mark Persichetti and Team NCC for getting the 2020 National Contest Rules and Categories updated and ready for release. A few updates this year primarily in the Space/Sci Fi class. Check out the updates here: http://www.nats2020.com/contest_pages/categories.html http://www.nats2020.com/contest_pages/rules.html -Len Pilhofer
  10. Nats 2020 – January Update Greetings all…here with an update to what is now a quickly approaching National Convention. In 2019 we could all say “it’s not ‘til next year” but now that it is 2020 the convention will be here before we know it (well, at least for me, anyway). Here is a quick run-down of where we are in the planning: Hotels: The Embassy Suites continues to be fully booked for the duration of the convention – all of the IPMS room block is full. There are still rooms available at the overflow hotels: Holiday Inn, Holiday Inn Express, Country Inn and Suites, and Candlewood S
  11. Greetings All, In putting together a convention decal sheet for next year’s event, we’re looking for your ideas for Texas-themed subjects. We’ve come up with several ideas for aircraft, but are still researching Texas subjects that might appeal to military vehicle, automotive, ships, space (other than the obvious NASA ties), Sci-Fi, etc. We don’t want to limit the decals to just aircraft subjects, so … put on your thinking caps and let us know what you want to see. Possible subjects might include law enforcement vehicles, naval vessels, race cars, something with a Texas–themed movi
  12. Greetings All, As expected, the Embassy Suites room block sold out very quickly…in about 4 hours to be exact. There are still rooms available at the overflow properties: Holiday Inn, Holiday Inn Express, and Candlewood Suites. I am having problems with the link Haven Management (owner of all 4 overflow properties) gave me for the Country Inns and Suites. I have a note into their room block manager to get back with me on these issues. So, for the time-being, I am not activating this link on the Nats 2020 webpage. I will activate it as soon as the issues are resolved. As a reminde
  13. The Embassy Suites room block sold out in about 4 hours...and as of right now they are at 100% capacity for the convention dates (29 July - 1 Aug). This weekend I will be sending out more updates as to how we are going to manage filling rooms for those that wish to stay at the Embassy Suites as various members cancel their reservations during the upcoming year. I will post an update here on the forum - under a new topic/thread - as well as send an e-mail to all those that have signed-up for my e-mail announcements. Also keep in mind that there are still rooms at the overflow hotels...lin
  14. I just checked to make sure it works...and, I was able to reserve a room no problem (did not follow through with it so I did not actually take one out of inventory). It is 3:14 PM here on my clock. I'm not sure how much more I can help from where I sit.
  15. Greetings All, First off, my apologies for the hiccup this past weekend on the room block opening. I was on the phone with our group room coordinator at the San Marcos Embassy Suites this morning and they are ready to release the room block to us tomorrow, Tues, 10 Sept, at 3PM central time (4PM Eastern, 2PM Mountain, 1PM Pacific). Before the end of today (Monday, 9 Sept) I will update the website (http://www.nats2020.com/registration_pages/hotels.html) to reflect the link with instructions to the Embassy Suites room block. If you click on the link before 3PM central tomorrow and try
  16. @mec011Matt...thanks for the heads-up. I have tested the 3 of the 4 links and they are working for me (I am still waiting on additional information on Country Inn and Suites). Did you refresh your browser? I built into the page a meta tag to automatically refresh but sometimes you need to refresh the page manually. In addition, when you click on the links it brings you to the corporate reservation sites for each of the hotels but when you start typing in information (like location) additional fields will open up with our convention specific code: "99801505" in the IATA block. If this number is
  17. Greetings all, Unfortunately, we have run into some bumps-in-the-road with our room block with Embassy Suites. Specifically, it was not opened today like they had assured me it would be. I have phone calls into the manager’s office with assurances that someone would call me back today (Saturday, 7 Sept). In the meantime, I am going to hold off posting the link to the convention-specific reservation site with our contracted rates until I get the situation resolved. I will send out another e-mail and forum post with a new date and time that the room block will be opened for all to make
  18. Greetings all, I hope most of you have decompressed after a most excellent convention in Chattanooga just a few short weeks ago. As promised here is the first update of many regarding next year’s national convention in San Marcos, TX. First, the question that I know is on many people’s minds is “when do rooms open up”? The IPMS-specific room reservation links - that give you the convention rate - will go live next Saturday, September 7th at the following time: 11:00AM Eastern 10:00AM Central 9:00AM Mountain 8:00AM Pacific The links will be on the convent
  19. @SwampFox We have a general idea of offering two tours: one to San Antonio to visit the Alamo and Riverwalk and another to Fredericksburg to visit the National Museum of the Pacific War and the birthplace of Admiral Chester Nimitz. However, first I need a tour coordinator. I am actively working this aspect of the show and hopefully soon we will have the tours details locked down and tickets up for sale on the IPMS web store by this winter, no later than next spring.
  20. Greetings all, As I mentioned at the awards ceremony at Chattanooga last weekend I will be maintaining several communication methods in the coming months leading up to next year's convention: 29 July - 1 Aug at the Embassy Suites and Conference Center in San Marcos, TX. First, if you would like e-mail updates directly from me I will be sending these out as important information becomes available and confirmed (hotels, registration, etc). Many of you signed up on our e-mail distro list we had at the 2020 table in the main hallway of the Chattanooga Convention Center. For those of you
  21. @sharkinman44 The website is up and running, albeit with limited information at the moment. We will be populating the site with more info in the coming weeks and months as we are prepared to announce such info (overall show schedule, seminar sched, tour sched, etc). The website is www.nats2020.com. I am currently working with the Embassy Suites to get our convention reservation link up and running. I expect this to happen in a few weeks...early September. I will post an announcement here when the rooms are ready to go live.
  22. @danWe do not have a firm date yet on hotel reservations opening but I am shooting for late August/early September. I am in touch with the Embassy Suites and the 2020 show will be assigned an event manager one year out...which will be in a couple of weeks. I will then work with them on the link for hotel reservations. I will have more details at Chattanooga and will cover this during my time on stage presenting my preview of next year's show. As far as show registration goes: we are going to get though Chattanooga first and see what worked for them with regards to show registration and then st
  23. With less than a month remaining until the kick-off of the 2019 convention in Chattanooga, the 2020 convention team is on-deck, warming up, and getting the initial planning underway for the 2020 convention in Texas. The IPMS/USA National Convention 2020 team (aka, Team Texas) will be on hand in Chattanooga staffing an information desk set up with details regarding the 2020 Convention and the surrounding area of central and south Texas. As is standard practice at IPMS/USA conventions we will be selling vendor tables for next year’s show at Chattanooga. We will begin to take reservations with as
  24. @BryanKrueger "Can you arrange a shuttle to go from San Marcos to Luling so people can eat at City Market BBQ? Heck, a loop from Luling, Lockhart, Austin and Driftwood should keep you full for the rest of the stay." We are still working on the tours for the 2020 convention and I hope to have the details ironed out by the time we are at Chattanooga next month. Our biggest challenge at the moment is finding a volunteer to manage the tours part of the convention. If a tour to local eating establishments does not materialize we will definitely have literature available directing convention
  25. @WarthoMKL: We are going to recommend that convention attendees, if flying into the area, fly into Austin-Bergstrom Intl Airport. This is closer than San Antonio and for most airlines, cheaper than San Antonio. We are in the preliminary stages of setting up free (including it as a show budget item) transportation/shuttle service from Austin-Bergstrom to the Embassy Suites on the first two days of the show (Wed-Thu). We will post details of such arrangements to the website - www.nats2020.com - after the 2019 convention concludes. We are also going to look into a shuttle service within San Marco
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