April 2024 Executive Board Meeting Minutes

[IPMSUpdates]

Call to Order This meeting was called to order on April 21, 2024, at 7:05 PM (EDT) by Phil Peterson Agenda – Topics for Discussion Status Updates Action Items (AI) Review Round Table, Open Discussion Adjournment Status Updates The EBoard and staff from the Member Relations, National Office, IPMS/USA Website, and Journal presented 1Q2024 status updates. The IPMS/USA EBoard 1Q2024 Status Report is now available for download in PDF format. Action Items Updates The IPMS/USA 60th Anniversary pin design was completed by Ro Annis and circulated. It looks amazing. We are preparing these for attendees at the convention in July. Will work with a selected pin provider and have these readied no later than 6/30/2024 for bagging by the convention team (Action Item: John Noack and Ro Annis) IPMS/USA 60th Anniversary Membership Special Pricing - Phil Peterson presented an IPMS/USA 60th Anniversary special membership plan, and the group discussed when it would run and how it would be managed. A motion to proceed with a special membership plan and/or extension, beginning at the start of the 60th Anniversary on 7/17/2024 through 8/13/2025, was made by Mike Oberholtzer and 2nd by David Knights. All attendees approved. The IPMS/USA Code of Ethics was circulated to the EBoard via email by John Figueroa. Content text updates were made and were ready for signatures and posting to the IPMS/USA website and Journal. It was recommended that the document be accepted with the IPMS/USA 60th Anniversary logo and text modifications to reflect the IPMS/USA trademark reference. A brief discussion on the use of the IPMS/USA trademark. It was noted that the U.S. Branch term is older and should be replaced with the term IPMS/USA. John Noack confirmed that trademarks are renewed every five years and were recently completed during 2018-2020. A special write-up will be completed to go along with the Code of Ethics statement in the IPMS/USA Journal (Action Item: John Figueroa) The 2023 IPMS/USA tax return was submitted to the accountant for finalization by Mike Oberholtzer. Needs to be reviewed and accepted by the EBoard and subsequently sent to the IRS. This will require a quick turnaround via email for submission by 5/15/2024. (Action Item: All EBoard) The year-end financial statements will be submitted for publication in the Journal shortly. They are to be published in the Journal annually. Open Discussion The IPMS/USA 60th Anniversary Logo - All EBoard correspondences should use the 60th-anniversary logo on letterheads for the remainder of this year. The IPMS/USA Dropbox should be the central location for EBoard shared documents. If you are an EBoard member, please consider migrating to it. Adjournment The next meeting is scheduled for May 19, 2024. The meeting was adjourned at 8:23 PM (EDT) by Phil Peterson.   These meeting minutes are submitted on 4/30/2024 by Jessica Ivancso, IPMS/USA EBoard, Secretary.  

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