Potential duplicate model registration numbers problem

[ghodges]

I registered my models yesterday (7/19) for the Nats. I then posted on Face Book on the NATS FB page about doing so along with a comment about how my registration #1237 boded for a very good model turn out at the show this year. Another member, Keith Redman then posted that HE was #1237 (he'd also "just" registered that day) along with a screen shot of his entry form confirming it. I also posted a pic of MY paperwork showing MY #1237 (see below).

I then asked for someone from Ft. Wayne to look into this. Mark Stevens replied that he did so and was able to a "test check in on both" (whatever THAT means) and from that implied that we were good to go despite that with no need to change either my or Keith's number(maintaining our duplicate registrations). Here's my reply to Mark:

"Glad to hear that our model registrations SEEM to be "ok".... but I'd still like an explanation as to HOW the system is giving out duplicate numbers AND ALSO why this will not be a problem in the record keeping. I'll be helping the judges/photographers with tracking winners during the judging on Friday night and duplicate registration numbers would appear to be a potential problem for that, as well as for when trying to find the proper models (from the records) to be shown during for the awards program."

SO..... as I've stated above this COULD be a potential problem for the show and raises questions. Is anyone else getting assigned a duplicate model registration number? Also, since we ALL must be IPMS members to enter the contest, I thought we'd switched to USING our IPMS# as our Nats contest entry number; or was I mistaken about that? Is the model registration number assigned on our paperwork some sort of "Ft. Wayne" tracking number that serves a separate purpose?

There may indeed by some good, simple explanation to allay my questions and put to rest any qualms about problems with record keeping due to the use of duplicate numbers, but would someone PLEASE take the time to address that here FULLY?

Thanks!

Gil Hodges #10803

 

 

• Reply

[mstevensvr4]

HI Gil,
Thanks for sharing and 

pasting answer here as the facebook ( for those who want to follow-along in two places)

https://www.facebook.com/share/g/1EpDVuAEMi/

 

@ghod

RE:
"I thought we'd switched to USING our IPMS# as our Nats contest entry number; or was I mistaken about that? Is the model registration number assigned on our paperwork some sort of "Ft. Wayne" tracking number that serves a separate purpose?"

 I've been workign w/ the NATS planning team since last year and we implemented the numbering scheme awhile back so that is mistaken info. The IPMS number is the source for member accounts (as we pull from the Wild Apricot system )but the numbering scheme was recommended by the judging team. 

 

 

There are 1300 as of today and pacing about 200 @day (i have a full table of all of the entries that we are reviewing and we have a few that w/ the group entries or deleted, we can see that the printouts had the same but the backend database is updated. we are workign on a few as we speak  to print out update ones this week before the event (which is still 2 weeks away ).

Fysa we did some updates w/ the group registrations last week where we updated w/ a couple of members to reprint theirs ahead of the actual event.

 

"

Gil Hodges Hi Gil, there is a D appended in the backed that isnt shown on that list. also the QR code is a different number and currently with all the registrants coming in we are reviewing the entries and testing (I'll be there at the model check-in too and we are still 2 weeks away (there are 4 entries we have right now that I'm working w/ the members on reprinting while we adjjust some of the models coming in. if you would like a deeper technical discussion (or scientific), happy to jump on a call with you as we'll make sure this event will be great and all feedback is welcome! (i'll post this same reply to the duplicate question so we arent confusing people).

regards

Mark Stevens (832-594-0613)

 

 

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[ghodges]

Ok...... I understand the reasoning to use the registration numbers assigned to us for the show, and that our IPMS# is NOT a part of our model registration process.

I also get that YOU and your team seem to have straight in your mind and (evidently) within your computer data bases everything that's going on, so that to you it seems there is no identification problem. 

BUT..... I have 4 printed model entry papers that will be under my models in the room with the #1237-(1/2/3/4). Since no one has mentioned asking either Keith Redman OR myself to redo out paperwork, HE will have at least 1 of his models in the room WITH THE SAME ENTRY #1237. Our models will not likely be in the same class, let alone category; so I also understand that there's not much likelihood for the judges to get confused with duplicate numbers. 

I guess I'm not following how you will differentiate within the records when searching for #1237 if needed, since you'll have at least 2 identical entries (1237-1) for two different contestants and models. Also, it COULD cause problems for the photographers who will be seeking the models needed to be photographed using a paper with just a category#, description of its type, and that registration# and who might not be very familiar with the subjects they're taking pics of. This problem is even further compounded IF Keith and I aren't the only ones with duplicate registration numbers.

I'm glad to hear that y'all seem to have a handle internally on identifying models with the same numbers. But how will it be handled IN THE CONTEST ROOM???

 

Gil 

[mstevensvr4]

Hi Gil, 

Love your enthusiasm to help :).

Thanks for your feedback. simple answer.

before papers for model registration are put on the table, attendees will be checking-in at model registration (where we scan the code and we are also checking for registration check-in)

Since our team is at that checkpoint and we are also  training the check-in team over meetings this week and next (Volunteers), I can tell you yours are ok and good to go. Happy to add you to the training call Thursday.

To alleviate your concern for Keith's number, Ive email sent (and ccd you for reference to help alleviate the concern (Keith had a little more models to print)

RE: his problem is even further compounded IF Keith and I aren't the only ones with duplicate registration numbers.

(I have a nice table view to see all the entries, happy to walk you through it w/ a Teams /Zoom call we can have Nancy set us up with. It shows all of the contestants, registration numbers and sub-models.

thanks for for the continued feedback Gil. Looking forward to seeing you there!

Regards

Mark

Edited July 20 by mstevensvr4

[ghodges]

Thanks for not only the detailed answers, but also the impressive response time! That's a real confidence booster for the show. See y'all in a couple of weeks!

 

Gil