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LenPilhofer

2020 Embassy Suites Stand-by List

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Greetings All,

As expected, the Embassy Suites room block sold out very quickly…in about 4 hours to be exact.

There are still rooms available at the overflow properties: Holiday Inn, Holiday Inn Express, and Candlewood Suites. I am having problems with the link Haven Management (owner of all 4 overflow properties) gave me for the Country Inns and Suites. I have a note into their room block manager to get back with me on these issues. So, for the time-being, I am not activating this link on the Nats 2020 webpage. I will activate it as soon as the issues are resolved.

As a reminder, we will be running a shuttle service between the four overflow hotels and the Embassy Suites during the entire time of the convention. We envision it running between 8 AM and 8PM daily during all 4 days of the show. Other stops will include downtown San Marcos as well as the Premium and Tanger Outlet Malls just to the south of the Embassy Suites and San Marcos Conf Center. As we get closer to convention time next summer, I will put details on the website pertaining to the shuttle schedule and specific stop locations.

Our group rooms coordinator that is managing the Embassy Suites room block for our convention will be sending me weekly reports between now and next July on the number of rooms available at the end of each week. More specifically, as those of you that have reservations and then need to cancel because of various reasons, I will see those rooms at the end of each week. For this reason, I am starting a stand-by list for those of you who could not get an Embassy Suites room but still wish to have one come convention time. If you wish to be on this list, please send me an e-mail (director.nats2020@gmail.com)  with the subject: “Embassy Suites Stand-by List” and I will add you to my spreadsheet (name and e-mail). I will then send this spreadsheet to our group rooms coordinator at the Embassy Suites at the end of every week.

If you are in need of cancelling your reservation at the Embassy Suites please send me an e-mail first (director.nats2020@gmail.com) before you cancel online and I will immediately pass your cancellation request to our group rooms coordinator at the Embassy Suites. She will in-turn send you an e-mail with your cancellation confirmation number and then take the next name off of the IPMS supplied spreadsheet and send that next person an e-mail with a reservation number as well as a phone number to call to link your credit card with the reservation number in order to hold the room.  

For those of you reading this e-mail/post I ask that you spread the word with other members in your chapters so that if they do have a room and are not on my distro or read the IPMS forum, they know to e-mail me if they wish to cancel.

As usual, please send me any questions you may have and I’ll do my best to find you and answer.

 

Best Regards,

Len Pilhofer

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